Tips For Using Electronic Communication in the Workplace

On the first day back at work this year, an employee at one of my clients sent the email to her that her New Year's resolutions to all e-mail addresses in her work group - a mistake. It was supposed to send e-mail your friends group, but clicked the wrong button. e-mail included a graphic representation of its strategy to move up the corporate ladder, which meant walking through some important people, one of whom was her immediate boss. Now I understand that this e-mail went with her ​​the whole business, suppliers and customer databases - including its chief director. As if this were not bad enough that it is also listed her romantic desires related to one of her colleagues.

In today's world, with all the buzzing and beeping of new technological gadgets, communication is changing every day. Instead of sending a business letter across the ocean, you can save on postage and speed of delivery by sending a letter to quickly others - and it will be received by more than one recipient immediately. You can page or "MSM" a co-worker, instead of playing phone tag while trying to reach them. workplace is often filled with the sounds a warning e-mail box, and faxes are received and sent out and the printer is almost always hot with Some departments weekly schedule. While e-mail and other forms of electronic communication available to us at the workplace have a huge advantage there is a down side, if not used carefully.

Do you use e-mail, Facebook, MySpace, forums, Usenet groups, electronic bulletin, Twitter, blogs, instant messaging, text messaging, Skype and other electronic forms of communication messages sent far and wide very quickly. We do not always take the time to read our posts after we put them together and quickly hit the send button. It can get us into trouble.

There are advantages and disadvantages of e-mail. Although the advantages outweigh the disadvantages need to exercise caution.

Here are some guidelines for avoiding problems in the use of electronic communications in the workplace:

- Make sure the recipient's e-mail before sending. Make sure that it is not sent to the wrong people. Damage to the above person's reputation was very difficult and can not be undone. In addition it is a disciplinary hearing. May it be advisable to set up an account with one of the free e-mail service and use that account for personal e-mail, rather than their job e-mail address.

- Be careful when youyou click on " Reply All "e -mail. Is it necessary to include all those people in communication?

- Think twice before you copy people, such as the recipient of the boss, the e-mail where there is a dispute or disagreement. Try to solve the problems first without this aggressive approach. This will cause ill feelings. Sending electronic messages is always more than verbal conversation. People are calm and feelings change over time, but e-mail or electronic communications can remain forever. You can not get it back after it was sent, which can be used against you.

- Discuss sensitive issues in person. Do not put them in writing as they can be forwarded, copied and pasted and taken out of context.

- Do not send messages when you are upset or annoyed

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- Do not send anything electronically on the person if they would not be happy with them watching it

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- Do not forget to check the notice in the body of the message and delete them, if necessary

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- Messages are placed on the newsgroups is your name attached, and can be searched by anyone for years to come. Many employers do not search the internet to see what they can find about employees or potential employees. Before such information to take into account whether the prospective employer would want to see this kind of information.

Free e-mail tracking service will find e-mail address of the person using the quick e-mail search. Some sites specialize in finding e-mail address in this free e-mail address search, such as Hotmail account e-mail search. This means that they can be tracked down and may end up receiving unwanted spam.

Do not be put off by the negatives of e-mail. E-mail is very convenient. I can check my e-mail and on-line you can check e-mail from any computer, anywhere in the world. There is plenty of free e-mail services such as AOL e-mail, Yahoo e-mail, Hotmail e-mail address directory, and even kids free email accounts.

of electronic communication in order to effectively and powerfully in the workplace. It is about communicating many messages you get over in the clearest possible manner and as quickly as possible.

Using modern technology available to you to be resourceful in getting the message across? One particularly useful tool for effective communication, the employee intranet. intranet benefits are high. The purpose of the Intranet to provide information to staff quickly and timeously. FedEx Ground HR intranet and employee of United Airlines Intranet Skynet are examples of successful intranet.

You could publish your presentation on the company intranet - so your company save paper and money, plus it has the advantage that people can see the slideshow whenever you want. You can create an awareness of all workplace communication issues as never before.

Here are some other types of electronic communication and ways to use them.

- Using an internal electronic newsletter to drive regular communications on a monthly, fortnightly or weekly basis. Encourage two-way communication through newsletters using electronic media team briefing via Skype or video conferencing, and discussion topics include the required comments. Voting can be done through questionnaires in the attached PDF.

- Using e-signatures to communicate a message as a further greening of the environment or to promote recycling. This message can be added below the person's name and contact information. Each message can be tailored, with a special message that is relevant.

- Electronic puzzles and flash the sender can be used instead of posters and leaflets

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- electronic voting lines will be installed on an intranet or the Internet

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- SMS or MMS messages can be sent to the staff member's cell phone

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- Includes interactive, and entertaining electronic elements that are quick and easy to update, such as electronic games

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In short, we live in exciting times in terms of communication because we have an exciting variety of tools at their disposal. There is no longer any excuse for submitting bored communication.